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SIHRN Guidelines for the Selection of Projects in North and East of Sri Lanka

Preamble

The selection process, these guidelines will govern is designed to ensure the speedy selection of projects funded through North and East Reconstruction Fund (NERF) for implementation so as to meet the immediate needs of the civilian population in North and East of Sri Lanka. The timely selection and implementation of projects will play a crucial role in delivering a peace dividend and strengthen the peace process by improving the lives of the civilian population. The projects identified will aim to enhance the target groups’ quality of life and capacities. These guidelines will be followed in accordance with the Guiding Principles as set out in the Terms of Reference of Sub-Committee on Immediate Humanitarian and Rehabilitation Needs in the North and East (SIHRN), the Joint Appeal made at the Oslo conference and relevant decisions reached by the plenary committee.

Eligibility of Projects


I.	Priorities Priority will be assigned to project proposals:
	•	based on needs identified by local beneficiaries collated by the District Needs Assessment Panels (DNAP) of SIHRN and communicated through the respective Need Assessment Coordinators.
	•	which demonstrate strong stakeholder participation;
	•	which promote implementation by/or in collaboration with local Non-government Organisations (NGOs) or Community Based Organisations (CBOs).

II.	Principal areas for implementation as identified by SIHRN Principal areas for immediate humanitarian and rehabilitation needs are derived from Joint Appeal made to the donor community at the Oslo Conference in 25 November 2002. These areas include:

	•	resettlement of IDPs including those who are currently living outside North and East, and demining, including;
		°	the provision of assistance in cash or kind for livelihood creation
		°	the provision of support in the form of loans for rebuilding or repair of houses,
		°	the repair or rebuilding of clean water supply systems
		°	the construction of access roads to areas of settlement,
		°	humanitarian demining action,

	•	the improvement of the situation of women and the promotion of greater gender equality, including;
		°	the provision of health care and nutrition for mothers,
		°	the provision of education, vocational training, credit and employment opportunities for female headed households and widows,
		°	the provision of special care for women affected and/or traumatized by war.

	•	protection of the rights of children and the improvement of their conditions in the North and East, including;VV
		°	the provision of support for orphaned or destitute children,
		°	the provision of support for institutions caring for destitute children,
		°	the provision of preventive care to children, protecting them from communicable diseases,
		°	the provision of care for children affected by malnutrition, stress and trauma,
		°	ensuring provision of education for children and reducing the number of school dropouts

	•	the provision of employment and creation of income generating opportunities for war affected individuals, including;
		°	the provision of micro-finance systems, inter alia, credit funds, revolving loan funds (RLF) and guarantee funds for income generation,
		°	the repair and/or reconstruction of essential infrastructure such as roads, irrigation and water supply to improve employment activity,
		°	the improvement of service delivery to support micro-economic activities and production activities,
		°	the improvement of transportation facilities to enhance market access and opportunity.

	Other areas include
	•	basic education, non-formal education and training (technical and vocational);
	•	support for primary health care and preventative activities, including indigenous medicine;
	•	projects that enhance reconciliation between communities.

III	Quality of proposals
	In determining whether a proposed project should be given priority, its capacity to have an immediate positive impact on the lives of the beneficiaries, and its ability to sustain the benefits without the beneficiaries relying on long-term assistance will be considered.

	Particular attention shall be paid to the following aspects:
	•	objectives and indicators of achievement are clearly defined and adequate monitoring provisions are foreseen
	•	sustainability is taken fully into account in the project design
	•	gender inequalities have been assessed and addressed
	•	mainstreaming human rights concerns
	•	environmental concerns have been assessed and addressed
	•	development activities carried out by other actors are taken into account

IV	Duration
	•	The selected projects and programs or phases of selected projects and programs should be able to have a quick beneficial impact within a short duration (generally within 12 months)
	•	Further phases of selected projects and programs may be considered when clearly identified as new or follow-up phases of the project, and when clearly supported by the results of adequate monitoring and/or by an evaluation.

Methodology for Submission and Selection of Projects The Sub-committee has identified four possible methods for the identification, planning and implementation of development projects. These procedures have been designed so as to encourage the participation of beneficiaries in the identification of projects, and meet the highest standards of transparency and accountability. In general there are two possible processes through which projects may be implemented through the Sub-Committee: one requires the Sub-committee to develop the project proposal; the second requires project proposals to be developed by implementing agencies. The detailed steps involved in the identification of needs, the design of projects and the implementation of projects are outlined below. In order to simplify the process four Methods have been described.

Method 1
1.1 – Beneficiaries, NGOs and CBOs present identified needs to the district based ‘Needs Assessment Panel’ (the Panel). The Panel will submit them to the Project Appraisal Unit through the district Needs Assessment Coordinator.

1.2 – Upon advice from the Project Appraisal Unit, the Sub-committee may choose to appoint sectoral experts and or quantity surveyors and or development practioners (the relevant experts) to develop a project proposal.

1.3 – The Sub-committee, with the assistance of the Project Appraisal Unit will then call for tenders. Upon consultation with the relevant experts and in accordance with the Guidelines for the Selection of Projects in North and East Sri Lanka (the Guidelines), award the project to the successful agency.

Method 2
2.1 – Beneficiaries, NGOs and CBOs present identified needs to the Panel. The Panel will submit them to the Project Appraisal Unit through the district Needs Assessment Coordinator.

2.2 – Upon advice from the Project Appraisal Unit, the Sub-committee may choose to appoint sectoral experts and or quantity surveyors and or development practioners to develop a project proposal.

2.3 – The Sub-committee, with the assistance of the Project Appraisal Unit, consulting with the relevant experts and in accordance with the Guidelines may award the project to an implementing agency with a proven track record in the sector.

Method 3
3.1 – Beneficiaries, NGOs and CBOs present identified needs to the Panel. The Panel will submit them to the Project Appraisal Unit through the district Needs Assessment Coordinator.

3.2 – The Project Appraisal Unit may collate the information and on the advice of the Management Team, call for project proposals from interested implementing agencies.

3.3 – The Sub-committee will, with the assistance of the Project Appraisal Unit, in consultation with the relevant experts and in accordance with the Guidelines award the project to the successful agency.

Method 4
4.1- NGOs and CBOs may develop project proposals submitting them to the Project Appraisal Unit.

4.2 – The Sub-committee will, with the assistance of the Project Appraisal Unit, in consultation with the relevant experts and in accordance with the Guidelines award the project to the successful agency.

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